Comparison
SiteQuilt vs paper and spreadsheets
Paper forms and spreadsheets are cheap, familiar and flexible. They stop working when you have several locations and need to know, today, what was done where.
Comparison
Side by side
An honest comparison of categories, not of named products.
| Need | Paper and spreadsheets | SiteQuilt |
|---|---|---|
| Recording a check | Written by hand or typed later, often at the end of the shift | Logged at the station with time, owner and photo |
| Seeing all locations | Files collected by email or in person | One dashboard per location and region |
| Late or missed tasks | Discovered at the next visit | Flagged automatically when the deadline passes |
| Document expiry | Depends on someone remembering | Reminders and escalation before expiry |
| Evidence for an inspection | Searched for in folders | Exported per location and period |
| Cost to start | Very low | Subscription per location plus setup |
When it is enough
Paper and spreadsheets are enough for a single small location where the owner is present every day and few documents expire. They are also a good way to design a checklist before digitising it.
Where SiteQuilt is different
SiteQuilt keeps the same checklists you already use but records them when the work happens, with photos and owners, and connects them to stock, documents and the numbers of each location.
FAQ
Questions about this comparison
Can we keep our current checklists?
Yes. SiteQuilt digitises the checklists you already use, with an owner, a deadline and photos.
When is paper still enough?
For a single small location where the owner is present every day and few documents expire.
Can we export records for an inspection?
Yes. Records are exported per location and period.
See SiteQuilt on your own workflows
A walkthrough built around your industry and locations. Works on top of your current POS, ERP and accounting.